Event Coordinator - Soldier Field

The Event Coordinator supports the planning and execution of events at Soldier Field, coordinating with clients, facility departments, vendors, contractors, and event staff to ensure successful event operations and exceptional client service. The role involves serving as a primary liaison, communicating event timelines and requirements, coordinating setups and staffing, monitoring event-day operations, and serving as Manager on Duty for designated events. The position requires flexibility to work evenings, weekends, holidays, and extended hours based on the event schedule.

Responsibilities

• Coordinates the planning, execution, and follow-up of events at Soldier Field.
• Serves as a primary liaison between clients, facility departments, vendors, contractors, and event staff.
• Communicates event timelines, requirements, deadlines, and operational details to clients and internal departments.
• Coordinates event setups, staffing, equipment, parking, credentials, and other operational needs.
• Monitors event setups and event-day operations to ensure events are executed successfully.
• Maintains communication with clients throughout the event planning and execution process and addresses requests or concerns as needed.
• Serves as Manager on Duty for designated events and provides operational oversight.
• Assists with event staff training, onboarding, and event-day communications.
• Maintains event documentation and assists with administrative responsibilities.
• Assists with guest experience initiatives, including suites and premium areas, as assigned.
• Supports the Director of Events with special projects and other event-related initiatives.
• Maintains professional relationships with clients, vendors, contractors, employees, and facility partners.
• Performs other duties as assigned by the Director of Events or facility leadership.

Requirements

• Bachelor’s Diploma or equivalent
• 2–3 years of experience in event coordination, hospitality, facility operations, or a related field.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office
• Ability to work evenings, weekends, holidays, and extended event hours as needed.
• Ability to work effectively with clients, vendors, contractors, and internal departments.

Nice to have

• Bachelor’s degree in Event Management, Hospitality, Sports Management, Business, or related field.
• Experience in a stadium, arena, sports, entertainment, or large-scale event environment.
• Experience coordinating events from planning through execution.
• Previous supervisory or lead experience.
• Familiarity with the Infor system and Social Tables for creating event diagrams and layouts.

Benefits

• Generous Paid Time Off and Holiday Pay
• Health, dental, vision insurance
• 401(k) investment plan, with a discretionary employer match up to 3%
• Employer-paid and supplemental life insurance
• Short – and long – term disability insurance available