The Event Sales Coordinator assists with the planning and coordination of event sales at the club to enhance the member and/or guest experience. Working closely with the Event Sales Manager, the coordinator manages event details from initial inquiry to final execution, provides administrative support, maintains client records, and ensures smooth communication between the sales team, clients, and internal departments. This role supports the achievement of the annual event sales plan by assisting with prospecting efforts and client interactions.

Responsibilities

Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.
Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
Manage event supplies and inventory, coordinating with vendors as needed.
Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
Participate in regular sales and event meetings, providing updates on event status and client interactions.
Provide general administrative support to the Event Sales Manager and Director as needed.

Requirements

High school diploma or equivalent.
A minimum of 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.

Nice to have

College coursework in hospitality, marketing, or a related field.
Basic understanding of marketing and prospecting strategies.
Basic understanding of Microsoft Office and event management software.
Strong organizational skills and attention to detail.
Effective verbal and written communication skills.
Ability to work collaboratively within a team environment.

Benefits

Medical, dental, and vision coverage
Life insurance
Short-term and long-term disability insurance
401(k) retirement savings plan
Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)