The Advancement and Events Coordinator supports the Development Office at Cole Valley Christian Schools by leading the planning and execution of the Annual Gala and other signature fundraising and community events. This role coordinates event logistics, auction administration, sponsorship fulfillment, and volunteer support, while also managing donor data, reporting, and development systems. The position contributes to capital campaign initiatives and annual fundraising efforts, ensuring accurate records and Christ-centered hospitality throughout.

Responsibilities

Lead planning and execution of the Annual Gala and other signature fundraising, donor engagement, and community events.
Develop event timelines and coordinate vendors, catering, rentals, décor, audiovisual needs, signage, registration, seating, hospitality, and day-of event logistics.
Coordinate auction administration, including procurement tracking, item management, software setup, checkout, reporting, and reconciliation.
Coordinate sponsorship fulfillment and recognition before, during, and following events.
Recruit, organize, and support event volunteers; collaborate with Marketing & Communications Coordinator on invitations, collateral, presentations, and event promotion.
Track event budgets, expenses, contracts, invoices, and project deadlines.
Manage donor database system including; maintaining accurate donor, gift, campaign, sponsorship, and event records and assisting with gift coding and acknowledgements.
Prepare fundraising, campaign, event, and leadership reports; maintain registration and attendance records and support data quality.
Support capital campaign initiatives, annual fundraising efforts, Development Office projects, and other duties as assigned.