Seasonal Event Management Assistant

The Event Management Assistant position is designed for students pursuing a degree in Hospitality Management, Event Management, Tourism, Business, Marketing, or a related field. This position provides hands-on experience throughout the entire event lifecycle, including sales and client relations, event planning, logistics, food and beverage coordination, vendor communication, event setup and execution, and post-event evaluation. Assistants will work closely with the Event Sales Coordinator to learn how successful weddings, corporate meetings, golf tournaments, galas, conferences, and social events are planned and executed from initial inquiry through final billing.

Responsibilities

• This position provides hands-on experience throughout the entire event lifecycle, including but not limited to:
• Sales and client relations
• Event planning
• Event logistics
• Food & beverage coordination
• Vendor communication
• Event setup and execution
• Post-event evaluation
• Assistants will work closely with the Event Sales Coordinator to learn how successful weddings, corporate meetings, golf tournaments, galas, conferences, and social events are planned and executed from initial inquiry through final billing.
• Shadow event sales meetings and client consultations.
• Assist with preparing proposals, contracts, banquet event orders (BEOs), and planning documents.
• Participate in venue tours for prospective clients.
• Help respond to client inquiries and maintain communication throughout the planning process.
• Learn the event booking process and CRM management.
• Assist with event timelines and logistics.
• Coordinate room layouts and event diagrams.
• Work with culinary, banquet, golf, lodging, and maintenance departments to ensure seamless event execution.
• Confirm event details with vendors and clients.
• Assist with room setup and event inspections.
• Ensure event spaces are clean, organized, and guest-ready.
• Support banquet staff during weddings, meetings, tournaments, and special events.
• Help troubleshoot operational challenges during live events.
• Assist with event breakdown and post-event inventory.
• Maintain event files and planning documents.
• Assist with data entry and reservation management.
• Prepare welcome materials, signage, seating charts, and event packets.
• Help organize event supplies and storage areas.
• Assist with wedding showcases and open houses.
• Help gather event photography and testimonials.
• Support social media and promotional initiatives when applicable.
• Participate in market research and competitor analysis.
• Revenue management
• Hospitality sales
• Contract negotiation
• Customer service excellence
• Vendor management
• Risk management
• Leadership and teamwork
• Resort operations
• Event Budgeting
• Other duties may be assigned by management to provide a well-rounded learning experience.
• Understand the complete event planning process from inquiry to execution.
• Communicate professionally with clients, vendors, and resort departments.
• Prepare banquet event orders and event timelines.
• Coordinate multiple event logistics simultaneously.
• Demonstrate exceptional customer service.
• Identify and solve common event challenges.
• Understand food and beverage operations within a resort setting.
• Apply classroom knowledge to real-world hospitality operations.

Requirements

• Currently pursuing a degree in:
• - Hospitality Management, Event Management, Tourism Management, Business Administration, Marketing, Communications or a related field
• Junior or Senior standing
• Previous hospitality or customer service experience is helpful but not required.
• Must be able to multitask and prioritize in a fast-paced environment.

Benefits

• Complimentary employee meal during your shift (certain restrictions may apply).
• 20% discount on F&B excluding alcohol, tobacco, and food specials.
• Cost +10% off all Golf Shop merchandise excluding sale items.
• Complimentary Golf
• Booking window after 2pm the day before requested tee time
• Must be approved by the Head Golf Professional
• Up to three complimentary guests