The Event Operations & Scheduling Manager will oversee all internal/non-ticketed scheduling and calendar management for event operations and conversions within SoFi Stadium, performance venues, and the site. This role coordinates scopes of work for each conversion, estimates staffing and work duration requirements, and collaborates with all departments to ensure event booking requirements are understood and planned. The manager also assists with administrative duties and quality control inspections to ensure event operations and conversions meet high standards and projected labor costs.

Responsibilities

Manage and streamline communication around the calendar management process.
Ensure the internal calendar of events, meetings, filming etc. are kept up in the calendar management system with proper status, information, location(s) and that there are no interference with any other bookings.
Work with all departments and internal partners on training of how the calendar functions and process in which all should follow to reserve any and all spaces.
Responsible for booking all event operations and conversion calendaring.
Schedules event operations part-time staff to fulfill the required scopes of work for venue conversion(s) as necessary. Assists with the coordination of employee timecards and reconciliation/billing toward events.
Proactively coordinates periodic maintenance tasks and other space blackouts into the calendar to allow facility and event operations staff to complete scheduled maintenance.
Assists supervisor, as needed, with projection of labor and material costing for event operations and conversions.
Help with individual Event P&Ls (Profit & Loss statements), event settlement process for Special Events and Large Events including Football reconciling final costs, revenue, and invoices with clients and vendors.
Manage Local 33 payroll, verifying hours and ensuring accurate and timely submission in coordination with the Events team.
Assist in the task development, prioritization and quality control audits of the event operations and conversion scope of work to ensure that the highest standard of delivery and efficiency of labor are achieved.
Assist with overseeing compliance with all Hollywood Park and applicable agency safety policies. Ensure that the Hollywood Park policies, procedures and all safety requirements are administered properly. Ensure delivery of training or retraining is completed to address areas of non-compliance with Hollywood Park standards/policies.
Provide excellent customer service to the Hollywood Park community across all venues and campus proper.
Perform additional actions and activities as requested.

Requirements

Minimum of 3 years of experience in public assembly facilities management with increasing responsibilities.
Valid Driver’s license.
Previous experience in event conversions or event management.
Strong project management skills and attention to detail. Ability to work effectively under time constraints.
Able to work nights, weekends, and holidays.
Position requires walking and giving direction most of the working day; must be able to stand and exert well-paced mobility for up to 6 hours in length. Must be able to exert a well-paced ability to maneuver between functions occurring simultaneously. Must be able to lift up to 50 lbs. on a regular and continuing basis. Must be able to walk, stand, sit, bend, stoop, squat and stretch to fulfill tasks. Must have finger dexterity to be able to operate office equipment.
Excellent written and verbal communications skills. Ability to adapt communication style to suit different audiences and situations. Written communications to be concise, well organized, complete and clear.
Experience in managing calendars, building scopes of work, projecting costs, and prioritizing tasks.

Nice to have

Direct experience with Event Booking or Venue Ops calendar system
Experience with ABI Employee Time and Attendance system
Previous experience in event related project site
Experience with project management software