Events Assistant and Coordinator

This role supports the Community Affairs team and local Giving Back committee by sourcing volunteering opportunities and preparing for Global Volunteer Month. The coordinator will deliver and manage volunteer events, handle administrative tasks such as creating events on the volunteer platform, managing calendars, and processing invoices, and provide support to coordinators and charity partners. Additionally, the role provides administrative support for the EMEA Impact Through Innovation Awards, including compiling summaries and assisting with shortlisting applicants.

Responsibilities

• Support the Community Affairs team and local Giving Back committee by sourcing volunteering opportunities and preparing for Global Volunteer Month, the annual Giving Back campaign.
• Deliver and manage volunteer events, including planning projects, liaising with partner charities, organising resources, briefing volunteers, tracking participation and gathering feedback.
• Handle administration tasks such as creating events on the volunteer platform, managing calendars, distributing T‑shirts, booking rooms, processing invoices, supporting reporting and responding to high volumes of queries.
• Provide ongoing support to Global Volunteer Month coordinators, act as first point of contact for charity partners and complete related administrative duties.
• Provide administrative support for the EMEA Impact Through Innovation Awards, which offer seed funding to up to 10 charities developing innovative approaches to improve mental wellbeing and educational outcomes for children and young people.
• Compile summaries of information from each awards application and assist with shortlisting successful applicants.

Requirements

• Corporate-level administrator (e.g. team assistant) with 3+ years’ experience in financial services or banking.
• Proactive self-starter who takes ownership of projects with limited supervision and adapts quickly to changing priorities.
• Able to prioritise effectively and work well under pressure in a fast-paced environment.
• Excellent communicator, confident, engaging stakeholders at all levels.
• Highly IT literate, with advanced Microsoft Office skills and strong Excel ability for data sorting, analysis and reporting.
• Experienced in handling a high volume of emails and queries with a strong attention to detail.
• Strong team player who supports wider teams, senior stakeholders and event delivery.