The Youth Events Lead will manage the development, logistics, and day-of operations of more than 35 youth events per year, each serving 500-1,000 or more participants. Reporting to the Director of Youth Events, this role leads about 5 events and supports the execution of about 25 others, coordinating with internal teams, government agencies, partners, and vendors. The position also involves budget management, ensuring the integration of the Rising New York Road Runners philosophy, and maintaining communication with stakeholders.

Responsibilities

Under the supervision of the Director of Youth Events, manage the development, logistics and day-of operations of youth events which includes leading about 5 events (e.g. scheduling, permitting, forecasting and budgeting, timeline development, logistics document development, etc.) and supporting the day-of execution of about 25 events, per year, as part of the Youth Events team.
Work with the Youth Program, Marketing, Creative, Sponsor Products, Staffing and Volunteers teams in the contractual needs, brief creation, website launch, layouts, and enhancement of the event experience, communications while ensuring the incorporation of Rising New York Road Runners philosophy elements.
Liaison with government agencies (e.g. NYC Department of Education, NYPD, NYC Parks Dpt., Parks Conservancies, DOT, etc.), partners, sponsors, and NYRR approved vendors in the outreach, site finding, permits, contracts, payments, and overall logistics development to ensure smooth execution of the event.
As needed, work with the Youth Program team and approved bus company to transport program participants to/from school at youth events.
Work with the Security and Medical team to ensure proper coverage onsite at all managed youth events
Work with the Volunteer team to outreach and recruit volunteers of all managed youth events.
In support to the rest of the Youth Events and other departments, attend scheduled youth events, community events, and some training sessions (as needed) on weekdays, weeknights and weekends.
Collaborate with the EML, Warehousing, Race Scoring, Volunteer and Event Staffing, Hospitality, and Safety & Security teams in ED&P to ensure all plans integrate seamlessly into the overall event operations.
Manage a list of specific projects to ensure event development, process improvements, and enhance
overall participant’s experience.
Budget management responsibility for all youth event operations budget lines.
Understand the Long-Term Athlete Development program to ensure the Rising New York Road Runners philosophy is a part of all youth events.
Maintain open, consistent with NYRR’s core values, lines of communication with all appropriate, NYRR, partners
and sponsors, staff and volunteers.
Ensure culture, diversity and inclusion are a part of everyday operations.

Requirements

3+ years of event (youth specific preferred) project management or Youth track and field/cross country coaching
Event Management, preferably in the sports and/or entertainment industries
Strong logistical/operational and customer service background
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
Strong attention to detail
Excellent written and verbal communication skills
Ability to work occasional weekends or evenings
Strong commitment to diversity, equity, and inclusion
Ability to lift at least 25 lbs.
All staff are required to work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and the TCS NYC Marathon.
Work evening/weekend event as required
Operate on a hybrid schedule, working in office a minimum of 2 days per week

Nice to have

Bachelor’s Degree preferred but not required
Level 1 USATF Youth Coaching Certification preferred or willingness to obtain
Technical knowledge of road racing and track and field events preferred
CPR/AED and First Aid Certification preferred or willingness to obtain
Ability to speak another language strongly preferred