As a Banquets Operations Assistant, you will support the Director of Event Management and Event Managers by streamlining administrative tasks and coordinating essential event details. You will handle responsibilities such as distributing daily event sheets and weekly schedules, managing calls, coordinating group details, and preparing event packets and thank-you letters. Your role is key to ensuring smooth event operations at the Grand Hotel Golf Resort & Spa.

Responsibilities

Event Coordination & Communication: Share essential event details with departments, maintaining an organized filing system for quick access and seamless handling of group needs.
Document & Packet Preparation: Generate daily event lists, schedules, banquet orders, and welcome packets for meeting planners, ensuring accurate information is on hand.
Guest & Client Communication: Professionally handle calls, inquiries, and correspondence, promoting property offerings when needed.
Data Entry & Meeting Setup: Input guarantees, schedule meetings, and coordinate set-ups, A/V, and food preferences for flawless event execution.
Rewards & Appreciation: Manage Marriott Rewards, organize Honored Guest Awards, and send post-event thank-you letters to groups.

Requirements

As an Banquets Operations Assistant, your primary role is to support the Director of Event Management and Event Managers by streamlining administrative tasks and coordinating essential event details. You'll be a key part of ensuring smooth event operations, handling various responsibilities such as distributing daily event sheets and weekly schedules, managing calls, coordinating group details, and preparing event packets and thank-you letters. This position requires exceptional organizational skills, attention to detail, effective communication, and proficiency in office software to keep everything running seamlessly.

Benefits

Health, Dental, and Vision Coverage: Comprehensive options with FSA and HSA plans available.
401(k) with Company Match: Prepare for your future with our matching retirement plan.
Exclusive Discounts: Enjoy discounts on hotel stays, dining, golf, and retail across PCH properties and globally through Marriott.
Growth Opportunities: Access ongoing training and development with a clear path for career advancement.